Lender Portal User Management
Begin by entering the personal information of the new user. Note that the only required personal information fields for the first-time setup of the user are the name and email address.
Next, you must select an access level and site assignment for the user. You must also indicate if this user will have a personal agent page on your site. Assigning a role and team are optional at this stage.
Access level: A user must be assigned to an Access Level. Access levels are defined during initial setup, and common access levels are admin and loan officer. Each user can only have one access level.
Sites: A user must be assigned to at least one site.
Roles: Each user can be assigned to more than one role per site. Common roles are loan officer, loan processor, or branch manager.
Team Templates: A user can be assigned to multiple teams, one team, or no team.
Agent profile fields are not required for creating a new user. These fields can be configured to display contact, licensing, and bio information about the user. o information can be omitted or used internally depending on whether the agent has a landing page enabled. Metadata can be used for storing usernames for exporting loans to an LOS, if applicable.
While on the "User Management" page (selected at the left), navigate to the "Roles" tab. Roles are site-specific, so you will be prompted to select which site's roles you would like to manage.
The Roles Management screen will open. Note that the site can be quickly changes via the dropdown on the top left. New roles are created by the "Add a new role" button on the right. The first role created will default to being the primary role of users in the site, but any role can be set as the primary role later. You can also see how many users are assigned to each role.
Upon clicking "Add a new role", you will be prompted to name the role. Common roles are Admin, Loan Officer, Loan Processor, Branch Manager, etc.
By selecting the three dot menu to the right of each role, you can see a full list of all users assigned to this role, as well as edit the role, delete the role, or assign the role to primary.
The team management menu system is nearly identical to the role management menu system. You begin by selecting the "Team Assignment Templates" tab, and then selecting a site.
From there, you can add a new team template by clicking the "Add new team" button on the far right.
The "Add Team Template" menu will open. This menu is populated by a "Name" field, and then a list of all roles for the particular site. The available roles may closely resemble the example below, or could be different based upon how you have configured your roles. Users who have been assigned to each role are available to be selected through a drop-down menu. Clicking "Ok" will save the team template. Each team is required to have one member who is in the "primary" role of your site, generally a loan officer.
The team will now be displayed in the "Team Assignment Templates" page, showing all users assigned to the team and their roles. The team can be edited at any time via the three dot menu on the right.
The Access Levels tab is the final tab in the user management screen. Here you can view and assign access levels, as well as see how many users are assigned to each access level. Note that you can not create or delete access levels through the portal. Access levels are defined and created during initial setup, and you must contact MortgageHippo to have any access levels created or removed.
Users can be viewed or reassigned to different access levels by using the "see users" option in the three dots menu.
This menu will display all users who have the particular access level (in this case, zero). At the top left, you can navigate through a list of all users in the site. In this example we see that the user "Bego Test" is currently a "General User" and they an easily be switched from "General User" access to "Loan Officer/Processor" access by utilizing the "Switch template" button.